Create the inscription form

Role requiredTournament organizer

What you’ll achieve: a custom sign-up form that every team must complete before they can pay for their inscription — asking exactly what you need, per team and per player, and even selling merchandise in the same checkout.

Prerequisites: a club, and access to Club Manager (forms are built there).

Open Forms in Club Manager→

Tournament sign-up forms are a special form type — Competition Inscription Form — created in the Forms section of Club Manager. Build it first, then attach it when you create the tournament. Every question can be marked obligatory (the team can’t submit without answering) or optional.

Create the form

1. In the Forms section, click + Add Form.
2. In the type picker, choose Competition Inscription Form — “For team inscriptions in the Volley World Competition module.”
3. Fill in the three sections below, then save.

Not the same as “Inscription Form”

The type picker also lists a plain Inscription Form — that one is for player inscriptions into training groups or teams, displayed on your main club page, and has nothing to do with tournaments. For a tournament, always pick Competition Inscription Form (the one with the trophy icon). The remaining types — Standard and Onboarding — are for members too, not tournaments.

Pick Competition Inscription Form — not the plain Inscription Form, which is for training-group inscriptions.

The three sections

A Competition Inscription Form is made up of three parts: team questions, player questions, and (optionally) merchandise.

1. Team questions

Questions under Team Info are asked once per team, not per player — things like “Which club do you represent?” or “Who is the captain of your team?”. Give the section a title (and optionally an image), then add questions of any type — short answer, radio buttons, dropdowns and more.

Team questions are answered once for the whole team.

2. Player questions

Questions under Player Info are asked separately for each player — for example the first and last name of player 1, player 2, and so on. Three player fields are built in:

• Email — used to identify the player’s profile and link the registration to the player’s seed.
• First name and Last name — obligatory for every player.

Add your own per-player questions after these (shirt size, licence number, date of birth, …).

The Preview players counter in the editor only controls the preview. At sign-up, the real number of player tabs comes from the tournament’s min/max players per team — for example 2 for beach volleyball, or 6–12 for indoor. To allow substitute players, raise the tournament’s max players per team.

Player questions repeat once per player tab.

3. Merchandise

If you want to sell merchandise with the inscription — shirts, entry to a party, parking — add it as a merchandise question. Each product gets a name, description, image, price and currency, and an optional quantity selector. You can attach follow-up questions to a product, like “Which size do you want?” as radio buttons.

The product is offered to each player during sign-up, and whatever they pick is paid together with the inscription fee in the same checkout — no separate payment flow.

Merchandise is charged in the same checkout as the inscription.

Attach it to the tournament

When you create or edit the event, open Attach a form to your event signup process and select your form. Only forms of type Competition Inscription Form appear in the picker for a tournament.

At sign-up, teams must complete the form — all obligatory questions answered for the team and for every player — before the payment step unlocks.

No form? You still get one

If you don’t attach a form, the app creates and attaches a basic one for you that asks for both players’ first and last name — so sign-up always works. Build a custom form only when you need more than names.

Related

• Create the tournament — where the form gets attached
• Form answers & reports — read and export what teams submitted
• Build a form — the Club Manager form builder in general