Licences
What you’ll achieve: a licence (or one-time entry fee) members can buy, optionally tied to a form and an expiry date.
Prerequisites: the Sales / Licences permission and a working Stripe connection.
A licence is a one-off payment your club sells — a federation licence, an inscription fee, an insurance, or any other one-time fee a member has to settle before playing. Unlike a subscription, it isn’t billed on a schedule.
In this video: creating a licence, its end date, In Store and the share link, how licences connect to subscriptions, sign-up forms and discounts, and who has paid.
Read the transcript
September. A new season… and the same old pile: federation fees, membership fees, sign-up fees, insurance.
Who paid? Who didn't?
Let's fix that, for good.
Meet licences: a one-time payment. Not a monthly subscription, not a ticket for every session.
Your member pays once, in the Volley World app, and the money goes straight to your club.
Use them for anything you collect once: the yearly federation licence, your club's annual membership, an onboarding fee for new players… or the medical insurance.
In the Club Manager, open Sales, Licences, and add a new Licence Type.
Set it to In Store.
A name: Medical insurance.
A short description.
The price: eighteen euros. And the end date: the thirty-first of August.
Save!
That date matters. Until then, the licence is valid. After it, it expires on its own… and for the new season, you simply move the date forward.
In Store, every member sees it in your club's store.
And with the share link, you can send it straight to the players it's meant for.
And licences connect. Make one required before subscribing: no federation licence, no subscription.
Add it to your sign-up form as an onboarding fee: new players pay as they join.
Or give licence holders a cheaper price on your tickets.
Who has paid? It's all in one list, with dates, ready to export.
Someone paid in cash? Add the licence manually.
Your player opens the club's store, picks Medical insurance, pays with Apple Pay… covered all season.
One payment. No chasing. That easy!
Create a licence
Section titled “Create a licence”- Open the Federation/Club Licenses screen and tap + Licence Type (or + Create Your First Licence).
- Set the In Store / Unlisted availability. New licences start In Store. Unlisted takes a licence off sale: it leaves your store and can’t be bought, not even through its share link.
- Fill in the License Name and Description, and optionally a banner.
- Set the Unit Amount and Currency.
- (Optional) set an End of License Date and choose Required Forms members must complete.
- Tap Save.
Manage holders
Section titled “Manage holders”Tap a licence product to see who holds it, export the list, or Add Licence Manually — search for a member, set the price, and add it (recorded as a manual payment).
Related
Section titled “Related”- Single tickets
- Onboarding fee — sell this licence on the last page of your onboarding form
- Build a form
- Licences (player side)