Referees & digital scoresheet

Who does thisFederation staff Who does thisReferees Who does thisPlayers

What you’ll achieve: referees ready for every match, the playing day running, and each result arriving in the standings through a signed, closed scoresheet.

Prerequisites: a published playing day with referees assigned (Inside a match day).

1. Your referee pool

The league’s officials live under Officials in the rail. This list is for PROFESSIONAL and LICENCED referees. An invited referee gets an e-mail, creates their own Volley World account from it and joins your pool; every match they work in a closed tournament or league counts on their own profile.

1. Click Officials, then Invite a referee. Fill in First name, Last name, Email and, optionally, a Licence.
2. Tick Also ask them to referee this league to call them up at the same time.
3. Click Send the invitation.

For a referee already in the pool, the row menu offers Call up for this league (asks by email) or Add to this league without asking. The row then says Asked — waiting, On the list or Declined. Your federation keeps one pool for all its competitions — see Invite referees for the pool in detail.

Players who referee each other

They don’t belong in the pool. A team taking its turn on the whistle is set on the match itself when you set up the playing day — no invitation, no account, no refereeing record.

2. Start the playing day

On match day, open the jornada and click Start playing day. It moves to In play: referees can open their scoresheets now. Before you start it, referees can score once you start the playing day (“In play”).

3. The digital scoresheet

01Your referee interface

Score the match from your own phone

Every match you referee opens in a big, glove-proof scoreboard: tap the side that won the rally. The app keeps the service order, shows who serves with their photo, tells you when to change sides and sends every point to the live results the moment you tap it.

For official matches the same scoreboard becomes a full electronic score sheet: the captains read and sign the acta on your device before the first serve, time-outs are recorded, and after the last point the officials sign in order and the sealed PDF is ready to share.

BasicWith electronic score sheet

Irene B. · Noa T.

Noa T.Irene B.

181920

10

SET 2 / 3

Lola M. · Jana O.

17

Switch sides?

Teams usually switch every 7 points. Total points: 35.

NoYes

1Pre-match signatures2Match3Time-out4Closing signatures5PDF record

Results go through the digital scoresheet. The referee opens the same scoresheet on their phone or tablet in the Volley World app, inside this league’s playing day: captains sign before the match, the score is kept point by point and the result reaches the standings when it is closed. From here you can follow its state, open it and download it. Entering a score by hand is for corrections only.

On each match of the playing day you have:

• Digital scoresheet — follow its state and open it.
• Download scoresheet — the latest version of the signed scoresheet (PDF).
• Point counter — score the match rally by rally from the Competition Manager; every point goes onto the acta.
• Enter by hand — for corrections. Recommended: record this match on the digital scoresheet.

Follow every scoresheet from the playing day — and download it once it is signed.

PRO rulebook: the closed scoresheet is the proof

With a PRO rulebook, referees can record a result only through the electronic scoresheet, and only while the day is In play. Direct result entry is disabled for referees and clubs; the organizer can still correct results. Under a PRO rulebook the closed scoresheet is the proof of the result. With an amateur rulebook, referees enter the final sets directly and the digital scoresheet is optional (view and print).

For referees

Once you referee for a federation, your Volley World app has a referee area with the tournaments and league days you’re called up for. You confirm or decline each playing day you are invited to from the app. On match day, open the match inside the league’s playing day: the captains sign before the first serve, you keep the score point by point, and after the closing signatures you Close acta — the result goes straight to the standings.

For players

Captains sign the scoresheet on the referee’s device before the match, and again at the end. The result appears in the standings as soon as the scoresheet is closed.

4. Finish the playing day

When every match is over, click Finish playing day: results lock and only the organizer can correct them. If played scoresheets are not closed yet, you are warned first (Actas not closed) — close them, or Finish anyway.

Rehearsing with dummy data

In a test league, the Test tools menu offers Finish phase with dummy data: every open match of the regular phase gets a realistic result and a closed digital scoresheet marked as TEST DATA — handy to see the standings and the play-offs before the real season. Remove dummy data takes it all out again. Never use it in a league with real matches.

Next: standings & play-offs.

Troubleshooting

• The referee can’t open the scoresheet. The playing day isn’t In play yet — click Start playing day.
• A referee doesn’t see the league day in the app. They are not on the day yet. Check Referees of this playing day: invite them, or add them directly.
• A result is wrong. As the organizer you can always correct it from the match (Enter by hand), also after the day is finished.
• The playing day is over but was never started. Referees could not enter results. Start it to collect them, then finish it.